Event Venue Proposal, Contract & BEO Software
Auto-generated,
Always current
Tripleseat documents are built into the event record, not bolted on. Proposals, banquet event orders, contracts, and invoices generate from your event details, update in real time as things change, and go out under your brand, not ours.
Every document as polished as the event itself
Problem
Most event teams are generating proposals and BEOs manually, in Word or a PDF template, and sending them via email attachment.
When guest counts change, menus get updated, or room configurations shift, someone has to find the original file, make the edit, save a new version, and resend it. The wrong version gets used on event day more often than anyone admits.
Solution
Documents in Tripleseat are tied directly to the event record.
Every time a detail changes in the event, the document reflects it. Your operations team, your FOH staff, and your guest are always working from the same current version, automatically, without anyone manually tracking down the old one.
Problem
Guest-facing proposals and internal BEOs need to contain different information.
But most teams are either sending the same document to everyone or maintaining two separate versions by hand. Guests should not see staff notes, labor costs, or internal pricing logic. Your kitchen team does not need to see the guest’s payment schedule.
Solution
Tripleseat supports distinct document layouts for different audiences.
Your guest-facing proposal carries your branding, your pricing, and your gratuity selector. Your internal BEO strips out the financial detail and surfaces the logistics your staff actually need: headcounts, menus, room configuration, and staff instructions. Two documents, one event record, zero manual duplication.
Problem
Billing complexity, F&B minimums, gratuity, taxes, and fees is where proposals most often break down.
A document that cannot handle your actual billing logic forces your team to do the math outside the system, introduces errors, and creates awkward conversations with guests when the final invoice does not match what they signed.
Solution
Tripleseat's billing widget handles the full complexity of hospitality billing inside the document itself.
F&B minimums can be configured to track against specific menu categories, add unmet amounts to the grand total, and apply taxes and fees to shortfalls automatically. Gratuity selectors let guests choose their amount at signature. Every line item, fee, and tax calculates correctly inside the document so the invoice matches the proposal every time.
What Documents delivers
Documents update automatically
Role-aware layouts
Configurable billing logic
Real Event Venues, Real Results
Let’s Grow your events business
WHAT CHANGES FOR YOUR TEAM
Sales
Send a branded, fully detailed proposal in the same workflow as capturing the inquiry. No switching to a separate tool, no reformatting a Word doc, no chasing a manager for the current menu. The proposal is ready the moment the event record exists.
Operations
Your internal BEO generates automatically from the same event record as the guest-facing proposal. Every logistics detail, headcount, menu selection, and room configuration is there when your team needs it, without anyone having to manually translate a sales document into an ops document.
FOH / BOH
The document your front- and back-of-house team works from on event day is the same document that was updated when the guest changed their menu. No version confusion, no printed copies that are already out of date, no day-of surprises because someone was working from the wrong file.
- Built In
Proposals, Contracts, BEOs is built into every Tripleseat package.
You already get it with Tripleseat–there’s nothing to add on.
Resources
Solutions For Hospitality,
From Hospitality
- Trusted by Starr, Stoney Creek Hospitality, Tao Group, and 20,000 more venues worldwide.
Let’s Grow your events business
Capture intent from inquiry to tickets and sales
Send proposals, manage budgets and get paid
Purpose-built for managing group room blocks
Plan, design and execute from floor plans to staffing
Reflect, scale, and dimensionalize future event revenue
Industries