Why You Need an Event Management System for the Holidays


There’s no escaping it. The holiday season will be upon us in a matter of weeks. Before you know it, you’ll be in a whirlwind of planning corporate parties, family gatherings, and more.

And stress. Don’t forget the stress. 42% of workers say December is the most stressful time of year, between work and family responsibilities around the holidays.

Wouldn’t you like to get rid of some of that stress? We can’t help you with the family responsibilities, but Tripleseat can help event planners make holiday event planning more streamlined and less stressful.

Here are 7 reasons an event management system like Tripleseat can make event planning easier for the holidays:

1. Capture leads from anywhere

If your venue or business can be found online, you can easily capture leads with Tripleseat. Your holiday prospects will be searching online for venues. In fact, about half of planners use the Internet as the primary way to locate an event venue.

Create a lead form for your account and add it to your venue’s website, use our app to add a lead form to your Facebook page, and get listed with 2,600 venues on Tripleseat’s Venue Finder. You can also give your host stand employees permission to enter leads they receive in person and on the phone.

2. Convert leads to event bookings quickly

We know you’re short on time, especially during the holidays. And customers expect an answer right away. Tripleseat will help you get back to prospects quickly and convert them into bookings. Check your account in seconds to access event space availability and your venue’s event calendar. Then, respond to your leads with a single click.

3. Streamline the booking and planning process

You can throw away the stacks of papers, Post-It Notes, and clipboards that cover your desk. Tripleseat’s features help you create and update documents in seconds, and allow you to provide everyone involved with the most up-to-date information.

Create your event contracts and banquet event orders in minutes, send proposals to clients directly from your Tripleseat account, and communicate all of the event details to clients and staff quickly. You’ll never lose any event details and everyone involved in an event will have the most current information.

4. Get paid faster

As we get closer to the end of 2017, you’ll want to close out all of your accounts before the new year begins. An event management system like Tripleseat makes it easy for clients to settle their accounts quickly. You can take credit card payments online, thanks to our integrations with BluePay and stripe. You’ll also get payment alerts and notifications for aging accounts.

5. Report on everything

How is your events business doing? Which customers and event types helped you meet your numbers this year? Who are your best customers? An event management system can answer these questions and more. Use Tripleseat to pull custom reports that show you what to expect for holiday business, and how you did in 2017 so you can know what to improve or expand in 2018.

6. Plan events on the go

It’s a mobile world. 77% of US adults own a smartphone, and their easy access allows us to use them for both work and personal time. You can still plan events through Tripleseat when you’re on the go through your smartphone. Just add Tripleseat to your iPhone screen, and it’ll be a simple click away.

7. You’ll have a team in your corner

Call us biased, but we think that Tripleseat’s support team is the best. We’re here to help you succeed right from the beginning. Take advantage of our product demos, support tickets (our response time is 15 hours shorter than the industry average!), webinar training, in-person Party People events, support by phone (978.716.2862) or email, and our blog. Our people and resources are here to answer your questions and will show you how an event management system and industry best practices can boost your events business.

Get started today

The holidays will be here before you know it. Schedule an online demo or login to your Tripleseat account to get prepared for the end-of-year rush and cut down on the stress of event planning.