The Key Ingredient to Successful Events in the UK: The Function Sheet
Hosting private events in your venue means lots of moving parts, and one essential way to manage this process is through a function sheet. The function sheet is the beating heart of the event management process, and its functionality is key to a smooth running event.
Event planners are juggling lots, from the guests to the kitchen teams; this is where the function sheet is your lifeline! With Tripleseat’s cloud-based event management software, you can streamline (and grow!) your private event business with a seamless solution for managing function sheets and much more.
The Function Sheet: The Star Of The Show
Keeping everyone on the same page across departments is no easy task, but without it, things can easily go wrong! That’s where the function sheet comes in. It is not just a checklist; it’s a communication tool. The front of the house, Kitchen team, and all of the event operations will use the function sheet to minimise the risk of misunderstandings or miscommunication. The function sheet covers:
- Running order: the start and end times along with a detailed timings plan
- Menu and dietary requirements: the menu for food and drinks, along with guest meal requirements such as allergens and preferences
- Room and audio set-up: how the seating arrangement should be set up, along with AV requirements such as mics, speakers, and TVs
- Staff requirements: how many staff are required, what their role is – any special guest requests
How Tripleseat Helps Streamline Event Management For Venues in the UK
Tripleseat takes the hassle out of creating function sheets from scratch with function sheet templates. These templates automatically populate based on information inputted into lead forms and existing databases. Here’s how Tripleseat streamlines the process:
Real-Time Updates
Forgot manual workarounds such as Word documents, with Tripleseat real-time updates to the BEO that all parties have visibility of is a reality. Through the Guest Portal, visible to both guest and Tripleseat users venue-side, updates are reflected, and everyone has sight, ensuring everyone is in sync and removing human error.
Customisation
Every event is different, whether a family gathering or a corporate off-site. Tripleseat’s function sheet caters to these. Requirements from a guest are easily captured and reflected, ensuring all teams are aware and plan accordingly, from AV requirements to specific meal preparation.
Saving Time
With teams stretched and always more to do, give your teams time back to ensure a brilliant and memorable guest experience with automated processes. With Tripleseat, manual processes are a thing of the past.
Tripleseat’s customisable function sheet is indispensable for any venue’s event planner. Save time, ensure a smooth guest experience, and get guests coming back time and time again with Tripleseat’s streamlined event management platform.
Ready to Streamline the UK Corporate Event Management?
Turn leads into confirmed bookings and increased revenue with Tripleseat, the ultimate event management software. Over 15,000 hospitality venues globally turn to Tripleseat to manage events of any type and size. Leading UK venues like Daisy Green, Puttshack, Sixes Social Cricket, Aqua, and many more trust Tripleseat to streamline the event management process. Even better Tripleseat integrates with many leading tech platforms from SevenRooms, OpenTable, MailChimp, and Stripe – making life even easier for you and your teams! Book a demo today.
