Everything You Need to Know About Tripleseat’s BEOs
Tripleseat is here to help your restaurant, hotel, or unique venue with every part of the event management process. That means from the beginning with the Tripleseat lead form, the middle with Tripleseat’s digital Banquet Event Orders — BEOs — and client communication, and the end with billing and payment processing. We know that your time and your clients’ time are valuable, so our digital platform will streamline every step of the way.
When it comes to the Tripleseat BEO, there are a lot of important things to remember to make sure that you are using the product to the best of your ability. For starters, a BEO is a contract that outlines all the details of a particular event. This includes the food and beverage items, room information, staffing, audio-visual needs, internal notes, and whatever else the event host has specified. What else do you need to know about the Tripleseat BEO?
Everything is digital
The Tripleseat BEO is completely digital, like the rest of the cloud-based product. This means that any changes that need to be made to an original BEO can be quickly edited within Tripleseat. If a client requests a small or large switch to an item quantity, the event planner can easily edit that change and it will be updated in real-time for the client to see on the Tripleseat Guest Portal. Once you click Save on the changes, all the client has to do is refresh their page and the BEO is updated. The digital capabilities of the BEO and the fact that it is easily accessible to both planners and clients makes everything a whole lot easier than physically writing out new BEOs and adding them back to a long and confusing email string.
Customize to fit your needs
Do you prefer your Banquet Event Order template in one column or two? What heading names are most appropriate for your business? Tripleseat’s BEOs can be customized to find the perfect fit for your restaurant, hotel, or venue’s needs. We understand that every event is unique, so we do not want to push anyone into a one-size-fits-all solution when it comes to creating a BEO. When building a BEO in Tripleseat, you can easily add in your own menus, audio-visual offerings, room rental details, and other information from the picklists that you have stored within Tripleseat and format them however you desire.
Leave internal notes
It may seem challenging to remember all the small details and notes that clients give you when you’re dealing with many events at one time. Luckily, there are sections to include internal notes when putting together an event BEO in Tripleseat. Leave a note for the chef in the Kitchen Notes section to remind them that there is a peanut allergy in this group. Remind the staff to only use the side door entrance into the room in the Staff Notes section, and that the room must be in a classroom-style setup in the Setup section. All of these notes will be saved for internal use only when creating the event BEO and can make the tiny details much easier to recall.
Billing organization
Tripleseat helps organize every step of the event management process, which of course includes the billing and payment process. The billing widget will be at the bottom of every BEO upon creation and tallies up every total throughout the BEO in an organized manner. The billing section shows the total cost to the client by each category, such as food, beverage, audio-visual, and room rental, for example. The service charge and state sales tax are added in and can be adjusted as needed with the billing widget in Tripleseat. This makes for a clear and concise BEO for the client to read and understand exactly where all costs can be found. All of this information is also helpful when looking back on event reporting in the Tripleseat reports section.
Try it yourself!
If you are a Tripleseat customer, you know that the Tripleseat BEOs make your job much easier and let you worry about the more important things, like putting out any fires on the event scene in real-time. Feel at peace knowing that everything is included and organized ahead of time in your BEO. If you’re not a Tripleseat customer, schedule a demo to learn how you too can streamline your events business with the help of Tripleseat.
Looking for free BEO templates? Click here to view our gallery and determine which banquet event order sheet template is right for you. You can also learn more about our solutions by contacting us at any time. We’re ready to discuss your needs and provide you with some of the best sales and event management solutions available, including our innovative application that makes event planning and management as simple as it can get.
