Case Study: How Hakkasan Mayfair Elevates Private Dining Operations with Tripleseat

Hakkasan Mayfair is an award-winning restaurant in London famous for its modern Cantonese cuisine and luxury dining experience. As part of Tao Group Hospitality, the venue caters to high-end clientele, offering both private dining and exclusive event spaces for corporate gatherings, premieres, and weddings.

Before Tripleseat, Hakkasan Mayfair faced the challenge of managing hundreds of monthly events using multiple disconnected tools. The team needed a unified system to streamline inquiries, track performance, and improve communication between front-of-house, back-of-house, and the kitchen.

The Challenge: Managing Complex Operations Across Teams

Running one of London’s most exclusive dining destinations means every event must deliver perfection. However, as their event volume grew, manual workflows and fragmented systems made it increasingly difficult for the Hakkasan Mayfair team to maintain efficiency and visibility.

Disjointed Event Management

Hakkasan Mayfair relied on multiple spreadsheets and manual processes to manage inquiries and event details. This approach led to slow response times and inconsistencies in documentation, impacting the guest booking experience.

Limited Team Visibility

With different departments using separate tools, coordination between the events team, kitchen, and management was often challenging. Without real-time updates, it was difficult to ensure everyone was on the same page when it came to event details and payments.

Lack of Centralized Reporting

The team struggled to gain insight into event performance and trends. Without customizable reporting, they couldn’t easily measure success or identify areas to improve profitability and guest satisfaction.

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  • “What we like about Tripleseat is it took something complex and streamlined the whole process”

    Amy Hodgson, Sales Development Manager – TAO Group Hospitality, London UK

Why Hakkasan Mayfair Chose Tripleseat

As a high-volume, high-touch hospitality brand, Hakkasan needed a single platform that could connect every part of their event operation.

After evaluating several systems, Amy and her team selected Tripleseat for its intuitive interface, robust reporting capabilities, and seamless integrations with tools like SevenRooms and Stripe. The goal was to simplify operations, improve collaboration, and enhance the guest journey.

Key reasons Hakkasan Mayfair chose Tripleseat:

  • Unified platform for managing all private events and bookings
  • Integration with SevenRooms for full visibility of guest data
  • Centralized communication between teams and departments
  • Customizable reports to track performance and financial goals
  • Secure payment processing through Stripe
  • Web-based access for remote collaboration
  • Streamlined inquiry and proposal process
  • Easy-to-use templates and professional documentation

The Solution: A Unified Platform for Seamless Event Operations

Tripleseat provided Hakkasan Mayfair with an all-in-one event management solution that connected every department and improved efficiency across the business. From inquiry to post-event analysis, the team now manages every step in one platform.

Streamlined Guest Experience

Since implementing Tripleseat, the team has accelerated inquiry response times and improved communication with clients. “We’ve seen the guest journey improve since using Tripleseat. It really sets us apart from our competitors,” said Amy.

 

Centralized Team Collaboration

With everyone—from front-of-house to the kitchen—working in Tripleseat, the team now has real-time access to event details, function sheets, and payment updates. Integration with SevenRooms gives them a full macro view of all spaces, allowing for flawless coordination.

Data-Driven Decision-Making

Hakkasan Mayfair’s leadership team uses Tripleseat’s customizable reports daily to monitor performance, track covers, and make key business decisions. Insights from these reports help optimize pricing, manage staff productivity, and plan for major events more effectively.

The Results: A Streamlined, Data-Driven Event Operation

By centralizing their operations with Tripleseat, Hakkasan Mayfair has seen measurable improvements in efficiency, collaboration, and guest satisfaction.

The team now hosts over 200 events per month across their London locations, supported by real-time data and consistent communication across departments.

  • Increased event efficiency across 200+ monthly bookings
  • Improved response time for guest inquiries
  • Centralized data for more accurate performance tracking
  • Enhanced collaboration between sales, kitchen, and management
  • Professional proposals and documentation that elevate brand perception
  • Greater visibility into profitability and event trends
Tripleseat-Reports

Lessons for Other Restaurant & Entertainment Venues

Hakkasan Mayfair’s success demonstrates how a unified event management platform can help luxury venues streamline operations without sacrificing quality.

  • Eliminate manual systems to save time and reduce errors.
  • Use integrations to keep every team informed and aligned.
  • Leverage data reports to make smarter, faster business decisions.
  • Simplify client communications with professional templates.
  • Invest in technology that enhances—not replaces—the guest experience.

Is Your Event Management System Slowing You Down?

Managing multiple tools, spreadsheets, and manual tasks can make event coordination feel overwhelming. Tripleseat simplifies the process by bringing your inquiries, payments, and reports together in one intuitive platform.

Request a demo today to see how Tripleseat can streamline your event operations and help your venue deliver unforgettable experiences.

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