What is a BEO (Banquet Event Order) in event planning and management?
A Banquet Event Order, BEO, or sometimes referred to as an event order, is like the ultimate playbook for an event organizer to manage events and catering for restaurants, hotels, catering businesses, and one-of-a-kind venues. It’s the go-to event planning document for making sure everyone’s on the same page and knows each detail in order to execute a successful event. Ultimately, the BEO is a contract and serves as an agreement between the client and the event sales team.
Who creates and uses BEOs?
The event planner, event manager, or catering manager at the venue will create the BEO. Anyone at the venue helping to facilitate the event will use the BEO. The client or event planner will sign the BEO as an agreement document.
How do you create a BEO?
Both BEO templates like the one offered here and advanced technology tools like Tripleseat are available and designed to streamline operations and enhance the experience of your guests. You can manage BEOs as paper forms, digital files, as well as digital documents that are integrated into technology platforms.
What are the benefits of using a BEO?
A BEO is indispensable for making sure that events are well-organized, meet client expectations, and are executed flawlessly, leading to successful outcomes for both the you and your guests. Here are some of the benefits of a Banquet Event Order (BEO):
- Clear communication
- Time management and efficiency
- Consistency and accountability
- Customization and personalization
What information can be listed on a BEO?
- Client’s contact information
- Sales Manager’s contact information
- Event details, summary, guest count, and timeline
- Event space usage
- Menu items and F&B details
- Notes for room setup, A/V, and outside vendor information
- Billing summary
- Terms and Conditions
- Special requests
- Client signature field
How do you use this free BEO template?
This free BEO template is just a starting point for your restaurant, hotel, or venue. It is an editable Microsoft Word file and printable PDF to use either digitally or by printing it out and completing it by hand. It was thoughtfully designed with all event types and sizes in mind.
Want to learn about technology to help with BEOs and more?
Tripleseat makes managing BEOs a breeze and facilitates a successful execution of private events.
